Administrative/Concierge Assistant

The Administrative Assistant serves as the first point of contact for visitors and clients while providing essential administrative support to staff and project managers, ensuring smooth office operations and effective communication.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions

• Perform general front desk responsibilities to include; log incoming deliveries, mail distribution, and answering calls to the company main number.
• Coordinate with cross-functional teams to align administrative processes with departmental objectives, ensuring timely delivery of services and support for strategic goals.
• Project correspondence, formatting, proofreading, assembling reports
• Travel arrangements
• Organize and maintain conference room reservations on a shared calendar for meetings and other occasions.
• Assist the Corporate Concierge duties.
• Assist with Business Development activities.
• Assist Marketing department as requested.
• Ensure building security using approved sign-in/sign-out procedures and following escort protocol
• All other duties as assigned.

• Proficient in Microsoft Office skills: Word, Excel, Outlook
• Experience with Adobe Acrobat Pro/DC preferred
• Experience in Microsoft Access and Projects a plus
• Excellent communication and time management skills supporting flexibility.
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.